Overview
Administrative Coordinator Jobs in Honolulu, HI at Aloha Freight Forwarders
Job Overview
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! This vital role ensures the smooth operation of daily office functions, providing exceptional support across administrative, clerical, and some HR related areas. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills, technical proficiency, and excellent communication abilities. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative and energetic workplace.
Responsibilities
- Perform data entry tasks accurately into spreadsheets and databases, including client information, invoices, and records
- Handle clerical duties such as filing, proofreading documents, and preparing Word processing materials with attention to detail
- Support bookkeeping activities using QuickBooks or similar accounting tools to track expenses and maintain financial records
- Provide exceptional customer service by responding promptly to inquiries via phone or email and assisting clients with their needs
- Maintain office supplies inventory, organize files systematically, and ensure the overall cleanliness and organization of the workspace
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications for document creation, spreadsheets, and communication
- Strong computer literacy with excellent typing speed and data entry accuracy
- Experience with office management tasks including filing systems, calendar management, and general administrative support
- Excellent phone etiquette with experience managing multi-line phone systems for efficient communication
- Bilingual abilities are highly desirable to effectively serve diverse clients and team members
- Knowledge of QuickBooks or other bookkeeping software to assist with financial recordkeeping
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong client communication skills coupled with a friendly demeanor for front desk interactions
- Technical proficiency in office productivity software, data management tools, and basic computer troubleshooting
- Previous office experience or medical receptionist background is a plus but not required; training will be provided for specific duties
Join us as an Administrative Coordinator where your organizational talents will shine! Enjoy the opportunity to develop essential office management skills while supporting a vibrant team dedicated to excellence. This paid role is perfect for proactive individuals eager to make a positive impact through efficient administration and outstanding customer support.
Pay: $85,000.00 – $100,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
- Vision insurance
Work Location: In person
Title: Administrative Coordinator
Company: Aloha Freight Forwarders
Location: Honolulu, HI
Category:
