Overview
Executive, Admin Jobs in Greater Kuala Lumpur at Malaysia Airlines
Title: Executive, Admin
Company: Malaysia Airlines
Location: Greater Kuala Lumpur
Position Title
Executive, Admin
Reporting To
Head, AB Global Marketing
Position Summary
This will be a 6-month contract role to drive operational excellence within our Global Marketing team. In this role, you will keep our day-to-day operations running smoothly by managing documentation, supporting finance and procurement workflows, coordinating logistics and merchandise, and helping foster team connection through employee engagement initiatives.
Key Accountabilities
- Administrative Support and Workflow Coordination: Provide comprehensive admin support to senior management and the team, including preparing internal memos, routing DocuSign agreements and NDAs, facilitating approval workflows, and managing business card requests.
- Travel and Access Logistics: Manage end-to-end travel logistics such as duty travel, hotel bookings, and visitor registrations, and arrange daily or renewed airport passes in compliance with access requirements.
- Data and Communication Maintenance: Maintain updated employee listings, organizational charts, and group email distribution lists to ensure accurate internal communication.
- Procurement and Financial Administration: Support budget tracking and policy compliance, manage end-to-end procurement activities including RFQs and PR, PO, or GRN creation, and coordinate with Finance for timely invoice processing.
- Merchandise and Supply Chain Management: Oversee merchandise requests, monitor warehouse stock levels, and liaise with vendors for replenishment and production.
- Logistics and Shipment Tracking: Coordinate with cargo partners for domestic and international shipments, ensuring accurate tracking, proper documentation, and timely delivery.
Qualifications and Years of Experience
- Minimum Diploma in Business Administration, Office Management, Corporate Administration, Management, or other related disciplines.
- 1-3 years of relevant working experience in an administrative, executive support, or office coordination role.
- Proficient in Microsoft Office applications, such as Excel, PowerPoint, Outlook, SharePoint, and PowerApps.
- Experience coordinating with cross-functional stakeholders
Areas of Experience
- Experience in office administration, executive support, and routing approval workflows.
- Managing procurement tasks including RFQs, PR/PO/GRN generation, and invoices.
- Coordinating domestic and international shipping logistics and tracking merchandise stock.
- Handling corporate travel logistics, hotel bookings, and airport pass applications
Skill & Knowledge
- Strong organizational skills and sharp attention to detail.
- Proficiency in Microsoft Office, SharePoint, and PowerApps.
- Knowledge of procurement workflows, finance policies, and budget tracking.
- Proactive mindset with the resilience to handle tight deadlines and contract targets.
- Good communication skills to work with senior management and vendors
