Purchasing, Inventory & Accounting Assistant

Overview

Purchasing, Inventory & Accounting Assistant Jobs in Miami, FL at United Food Truck, LLC

Purchasing, Inventory & Accounting

Assistant

HR-ready role description and candidate-facing job advertisement

Company United Food Truck

Location Miami, Florida – On-site

Employment Full-time | 40 hours per week

Compensation $22-$25 per hour, based on experience

Review 90-day performance and compensation review

Proposed classification Hourly / non-exempt; HR to confirm before posting

1. Internal Position Description

Position Purpose

This assistant-level position supports United Food Truck’s purchasing, vendor management, inventory control,

accounts payable, and administrative accounting activities. The employee will initially train closely with Roselin Silva

and learn the company’s suppliers, projects, systems, approval procedures, and inventory practices. The objective is

to develop a dependable team member who can gradually assume greater day-to-day responsibility after

demonstrating accuracy, judgment, confidentiality, and consistent follow-through.

Reporting and Training Structure

 Reports to the Accounting & Administrative Operations Supervisor or other manager designated by the

company.

 Receives direct operational training from Roselin Silva during the transition period.

 Works closely with Operations, General Management, Human Resources, Accounting, warehouse personnel,

and vendors.

 Begins as an assistant; expanded authority is earned through successful training and performance.

Core Responsibilities

Purchasing and Vendor Negotiations

 Discuss new and active projects with Operations to identify required materials, equipment, and purchasing

deadlines.

 Prepare purchasing plans and obtain the required authorization before placing orders.

 Request, organize, and compare quotes from multiple suppliers.

 Negotiate pricing, payment terms, lead times, delivery schedules, freight costs, and other purchasing

conditions under approved company guidelines.

 Prepare and process purchase orders accurately and maintain the related supporting documentation.

 Follow up on every purchased item from order placement through receipt and resolve delays, shortages,

damaged items, incorrect deliveries, and pricing discrepancies.

 Develop and maintain productive vendor relationships while identifying alternative suppliers and cost-saving

opportunities.

 Process approved extraordinary or emergency purchases and related bills.

Inventory Control

 Maintain accurate records of raw materials, equipment, parts, supplies, and other company inventory.

 Coordinate the receipt and verification of purchased items against purchase orders, invoices, and packing

slips.

 Track materials assigned to each project in coordination with Operations and warehouse personnel.

UNITED FOOD TRUCK | HUMAN RESOURCES

Internal hiring package | Purchasing, Inventory & Accounting Assistant

 Monitor stock levels, identify replenishment needs, and help prevent shortages, duplicate purchases, excess

stock, and lost materials.

 Participate in scheduled physical inventory counts, reconcile discrepancies, and report unresolved variances

to management.

Accounting and Accounts Payable

 Update the internal file containing bank and credit card balances.

 Assist with bank and credit card reconciliations.

 Prepare, organize, and maintain the accounts payable list.

 Request approval and funding for credit card payments when necessary.

 Schedule and pay approved bills according to negotiated terms and due dates.

 Send payment confirmations to vendors and maintain proof of payment.

 Enter bills, purchases, payments, and approved journal entries in the accounting system.

 Assist with sales tax reconciliation and update deferred income records.

 Maintain organized digital records for invoices, receipts, purchase orders, vendor statements, and payment

confirmations.

Administrative and Operational Support

 Coordinate maintenance records, service appointments, and follow-up for the Ford Ranger, warehouse,

forklift, and related company equipment.

 Handle approved requests from General Management and provide timely status updates.

 Support Human Resources with employee-related administrative activities when requested.

 Prepare purchasing, inventory, accounts payable, and related management reports.

 Perform other related duties assigned within the scope of the position.

Required Qualifications

 At least one year of relevant experience in purchasing, inventory, accounts payable, bookkeeping, or

administrative support preferred.

 Strong organization, attention to detail, and follow-up skills.

 Ability to compare prices and confidently communicate and negotiate with suppliers.

 Comfort working with financial information and maintaining confidentiality.

 Ability to manage multiple orders, deadlines, and competing priorities in a fast-paced environment.

 Working knowledge of Microsoft Excel or Google Sheets.

 Experience with QuickBooks or comparable accounting software preferred.

 Bilingual English and Spanish preferred.

 Experience in manufacturing, fabrication, construction, automotive, or warehouse operations is a plus.

Success Measures During the First 90 Days

 Completes assigned training and demonstrates understanding of purchasing approvals, vendors, systems,

and documentation standards.

 Processes purchase orders and vendor follow-up accurately and on time.

 Maintains reliable inventory records and promptly escalates discrepancies.

 Keeps accounts payable information and supporting documents current and organized.

 Demonstrates professional vendor communication, sound judgment, confidentiality, and consistent follow-

through.

Compensation Structure

Posting range $22-$25 per hour, based on experience

Recommended starting rate $22 per hour during training ($880 per week; $45,760

annualized)

Post-training target $24 per hour after successful review ($960 per week;

$49,920 annualized)

Maximum approved rate $25 per hour for a strong candidate ($1,000 per week;

$52,000 annualized)

UNITED FOOD TRUCK | HUMAN RESOURCES

Internal hiring package | Purchasing, Inventory & Accounting Assistant

Review timing Formal performance and compensation review after 90

Pay: $22.00 – $25.00 per hour

Work Location: In person

Title: Purchasing, Inventory & Accounting Assistant

Company: United Food Truck, LLC

Location: Miami, FL

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