Overview
Purchasing Associate Jobs in Toronto, Ontario, Canada at The Cardy Group
Title: Purchasing Associate
Company: The Cardy Group
Location: Toronto, Ontario, Canada
Company Description
The Cardy Group is a trusted procurement partner with decades of experience delivering global sourcing, budgeting, purchasing, logistics, and installation coordination for furniture, fixtures, equipment, operating supplies and consumables (FF&E and OS&E). With more than twenty-five years supporting hotel, resort, and vacation ownership projects, we bring a proven track record of successful project execution. Our focus on personalized service, competitive pricing, strong supplier relationships, and hands‑on project management ensures clients receive reliable support from initial concept to final handover.
Located in Toronto, The Cardy Group offers a collaborative small-office environment where every team member has a meaningful impact on project outcomes. Employees benefit from close mentorship, exposure to all aspects of the procurement cycle, and opportunities for professional growth within a supportive and experienced team.
Job Description
Assist with pricing, tendering, budget development, purchase order preparation, invoice processing, and expediting for hotel, resort, and vacation ownership FF&E and/or OS&E purchasing.
This is an in-person role with the possibility of working up to 3 days per week at home. While flexibility is available, this position is not eligible for fully remote work.
Responsibilities
- Participate with project team in specification review and quantification of furniture counts
- Attend project coordination meetings and client calls to support procurement activities
- Assist with obtaining pricing from vendors for budget development based on design drawings and specifications
- Assist in validating vendor quotes to ensure compliance
- Assist in organizing project documents, creating tender packages and analyses and budget development
- Prepare purchase orders based on budgets, specifications, schedules, quotes, and project requirements
- Expedite vendor submittals and coordinate and document interior designer reviews and approvals
- Review and update expedite reports and monitor vendor freight and deliveries as required to comply with project completion schedule
- Reconcile invoices against purchase orders and prepare invoice submissions for approval
- Assist with furniture reviews, visit manufacturers facilities and travel as required
- Manage daily email correspondence, responding promptly to inquiries and sending timely follow-ups as required by projects
- Other duties as required
Skills and Qualifications
- Advanced computer skills including Microsoft Office 365 and ability to learn and utilize new software.
- Excellent verbal and written communication skills
- Proficient organizational skills with the ability to effectively manage and prioritize workload on multiple projects
- Strong attention to detail and ability to learn quickly and adapt to changing requirements
- Problem solver who takes initiative
- Post-secondary education, preferably in accounting, business administration, or hospitality and tourism management
- Minimum 2 years prior work experience, preferably in an office environment
- Must be eligible to work in Canada
The Cardy Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. We welcome and encourage applications from people with disabilities. Upon individual request, we will endeavor to remove barriers to the hiring process to accommodate candidates with disabilities. Please inform us should you require accommodation at any point during the recruitment and selection process.
