Overview
Purchasing Assistant Jobs in Quincy, IL at Melrose International LLC
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Position Summary
The Purchasing Assistant (Inventory/Logistics) is responsible for supporting inventory accuracy and the efficient movement of goods by maintaining inventory records, processing shipment documentation, and coordinating with internal departments and external business partners. This role works closely with Purchasing, Accounts Payable, freight forwarders, customs brokers, warehouse personnel, and overseas vendors to ensure timely receipt of inventory and accurate processing of shipments.
Essential Duties and Responsibilities
- Enter shipment information into the inventory management system and verify inventory receipts against purchase orders and shipping documentation.
- Submit shipping documentation to Accounts Payable for processing and communicate payment status, as needed.
- Maintain and update shipment tracking reports and truck delivery schedules.
- Prepare and submit required documentation to customs brokers to facilitate timely customs clearance.
- Review warehouse receiving reports following container unloads and accurately receiving inventory into the inventory system.
- Investigate and resolve discrepancies involving receiving reports, purchase orders, shipping documents, and inventory records.
- Maintain organized inventory records, shipping files, and related documentation.
- Communicate effectively with internal departments, freight providers, customs brokers, and overseas vendors regarding shipment status, inventory discrepancies, and documentation requirements.
- Assist in maintaining inventory accuracy through timely and accurate data entry.
- Perform other duties and special projects as assigned.
Qualifications
Required Qualifications
- High school diploma or equivalent; associate degree preferred.
- Strong attention to detail and organizational skills.
- Ability to prioritize multiple tasks and work independently in a fast-paced environment.
- Proficient data entry and basic mathematical skills.
- Proficiency in Microsoft Office Suite, including Microsoft Excel.
- Excellent verbal and written communication skills.
Preferred Qualifications
- Previous experience in purchasing, inventory control, logistics, or supply chain operations.
- Experience working with inventory management.
- Familiarity with international shipping documentation and customs clearance processes.
- Strong analytical, troubleshooting, and problem-solving abilities.
- Ability to work collaboratively across multiple departments while managing competing priorities.
ffectively communicate with internal sales, purchasing, and shipping departments in regards to product status
- Enter purchase orders into computer system and transmit to overseas vendors
- Tracking and coordination of product shipments
- Execute purchase orders to overseas vendors and follow up until product has been received
- Assist Purchasing Manager to plan purchasing schedules in order to meet customer delivery requirements
- Consistently monitor returns and quality issues that may impact profitability
- Process quotes, confirm accuracy of information, and communicate information to overseas vendors
- Update shipping date modifications in computer system
- Assist with inventory related projects for key accounts
- Ensure product labeling specifications meet all required guidelines
- Other duties as assigned
EDUCATION, EXPERIENCE, AND REQUIREMENTS:
The ideal candidate will have the ability to effectively communicate and interact with a diverse audience. Must be results oriented with good planning, problem solving, organization, and time-management skills. The Purchasing Assistant will handle multiple tasks in a fast-paced environment while maintaining accuracy and delivering on commitments. Must have excellent working knowledge of Microsoft Office applications and web based systems with a heavy focus on Excel.
Job Type: Full-time
Pay: $17.00 – $17.50 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Purchasing Assistant
Company: Melrose International LLC
Location: Quincy, IL
Category:
