Overview
Project Coordinator Jobs in Indianapolis, IN at GEMCO Constructors
GEMCO Constructors, LLC, headquartered in Indianapolis, IN, is a mechanical, electrical, plumbing, building automation systems and service contractor providing comprehensive design and build solutions for its customers throughout the United States.
Position Summary
The Project Coordinator supports project execution by managing purchase orders, travel arrangements, equipment rentals, and documentation. This role plays a key part in ensuring efficient operations across project teams.
Primary Responsibilities and Duties
Coordinate travel for field and office staff (hotels, apartments, car rentals, flights) using CLC, Traveler’s Haven, and Enterprise platforms
Create, update, and cancel purchase orders
Assist with submittals and operations/maintenance manuals
Track and manage weekly equipment rentals (Sunbelt, United, etc.)
Support vendor setup and subcontractor sourcing (e.g., stone, concrete, core drilling)
Maintain and update project team sheets and department calendars
Organize and upload AMEX charges, receipts, and travel documentation
Process temporary employee timesheets and assist with expense tracking
Support project managers with PO reports, billing worksheets, and labor/material reporting
Coordinate permitting and licensing needs
Document and follow up on outstanding project items
Manage internal shipping and freight requests
Schedule and maintain Teams meeting invites
Maintain department contact spreadsheets and shared calendars
Obtain COIs (Certificates of Insurance) for new projects
Traits/Competencies
Strong time management and multitasking abilities
Comfortable in a fast-paced environment
Detail-oriented with excellent organizational skills
Effective communication and problem-solving skills
Ability to prioritize and adapt to shifting project needs
Willingness to be available during evenings or weekends for travel/emergency support
Requirements
Proficiency in Microsoft Office Suite
Experience with corporate travel coordination
Availability for occasional off-hours support
Physical Demands
Ability to sit, kneel, crouch, or climb as needed
Occasionally lift/move up to 10 lbs.; occasionally up to 25 lbs.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Title: Project Coordinator
Company: GEMCO Constructors
Location: Indianapolis, IN
Category:
