Overview
Operations Administrative Assistant Jobs in Jersey City, NJ at Associate Allied Chemicals North America
Title: Operations Administrative Assistant
Company: Associate Allied Chemicals North America
Location: Jersey City, NJ
About Us
Associate Allied Chemicals is an international distributor of fragrance, flavor, and aroma chemical ingredients with operations across India, Europe, the Middle East, and the United States.
AAC USA is expanding its local warehousing and customer support operations, and we are looking for a dependable and organized Administrative & Operations Assistant to support our day-to-day business activities.
Role Overview
This is a hands-on coordination and administrative role supporting daily operations, logistics follow-ups, inventory tracking, customer communication, and office administration.
We are looking for someone highly organized, detail-oriented, dependable, and comfortable managing operational follow-ups throughout the day.
This role may be especially suitable for:
- Experienced administrative professionals
- Candidates with prior office coordination experience
- Individuals returning to the workforce
- Candidates seeking a stable long-term position with flexibility
- Professionals who enjoy organized operational work and communication
Key Responsibilities
Daily Operations Coordination
- Track incoming shipments and warehouse receipts
- Coordinate with trucking companies, warehouses, freight forwarders, and brokers
- Maintain inward inventory and sample tracking records
- Follow up on deliveries and shipment status updates
Administrative & Customer Support
- Handle day-to-day email correspondence
- Prepare and send customer quotations, Sales Orders, Invoices
- Coordinate customer sample dispatches
- Maintain organized operational records and files
- Assist management with scheduling and operational follow-ups
Inventory & Sample Management
- Maintain sample inventory records
- Track outgoing sample shipments and customer dispatches
- Coordinate basic inventory updates and stock records
Preferred Background
Experience in any of the following environments is preferred:
- Administrative assistant roles
- Logistics or warehouse coordination
- Chemical or industrial distribution companies
- Freight forwarding or import/export businesses
- Customer service and operations support roles
Quickbooks/Zoho experience is a plus but not required.
Candidate Profile
The ideal candidate is:
- Extremely organized and reliable
- Strong with email communication and follow-ups
- Comfortable coordinating with multiple vendors and customers
- Detail-oriented and process-driven
- Able to work independently without constant supervision
- Looking for a stable and professional long-term role
Location
Candidate should be comfortable commuting within Central/North New Jersey depending on final office location.
Compensation
Suggested Salary Range
- Full-Time: USD $55,000 – $65,000 per year
Equal Opportunity Employment
AAC USA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.
Work Authorization
Applicants must be authorized to work in the United States. AAC USA does not sponsor employment visas at this time. Employment is contingent upon successful completion of a Form I-9 employment eligibility verification in accordance with the Immigration Reform and Control Act (IRCA).
Accommodation & Accessibility
- AAC USA is committed to providing reasonable accommodations for qualified individuals with disabilities in the job application and interview process. If you require an accommodation to participate in our hiring process, please contact us so that we may make appropriate arrangements.
