Overview
Office Manager Jobs in Phoenixville, PA at Momentum Warehousing
Office Manager
Momentum Warehousing LLC – Phoenixville, PA
Position: Office Manager
Job Type: Full-Time, In-Person
Classification: Hourly (Non-Exempt)
Schedule: Monday–Friday, 8:00 AM – 4:30 PM (30-minute unpaid lunch)
Compensation: $28.00–$35.00 per hour, based on experience.
About Momentum Warehousing
Momentum Warehousing is a growing custom warehousing and logistics company committed to providing exceptional service to our customers. Momentum Warehousing provides warehousing and logistics services for Quigley Crucible, our primary customer and industry leader. This position is employed by Momentum Warehousing but provides administrative and logistics support for both Momentum Warehousing and Quigley Crucible as part of our daily operations.
Position Summary
The Office Manager serves as the first point of contact for our company and is responsible for overseeing daily office operations while supporting logistics and warehouse coordination. This role is essential to keeping our business running efficiently by managing administrative functions, customer communications, invoicing, accounting support, shipping coordination, and office organization. The ideal candidate is organized, dependable, detail-oriented, self-motivated, and enjoys working in a fast-paced environment where no two days are the same.
Responsibilities
- Answer and direct incoming phone calls professionally.
- Monitor and respond to company emails.
- Greet customers, vendors, delivery drivers, and visitors in a friendly and professional manner.
- Serve as the first point of contact for all office inquiries and day-to-day administrative needs.
- Prepare and process customer sales orders, purchase orders, quotations, and invoices.
- Enter vendor bills into the accounting system accurately and in a timely manner.
- Prepare and complete bank deposits.
- Maintain organized electronic and paper filing systems.
- Keep customer files, office records, and documentation organized.
- Assist management with daily administrative and operational tasks.
- Order and maintain office supplies. When the Warehouse Manager is unavailable, coordinate inbound and outbound freight by scheduling trucks, arranging shipments, and preparing and printing shipping documents.
- Occasionally, begin your workday earlier when a shipping container arrives to assist with receiving. Accommodations will be made to maintain your regular number of weekly hours.
- Perform other administrative duties as needed.
Qualifications
- Minimum of three (3) years of office administrative experience is required.
- Excellent customer service and interpersonal communication skills.
- Strong organizational skills with exceptional attention to detail.
- Ability to multitask, prioritize responsibilities, and work independently.
- Proficiency in Microsoft Outlook, Microsoft Word, and Microsoft Excel.
- Experience with bookkeeping, invoicing, accounting software, inventory management, or logistics coordination is strongly preferred.
- Professional demeanor, positive attitude, and strong work ethic.
- High school diploma or equivalent required.
Additional Qualifications
Candidates considered for the higher end of the compensation range (up to $35.00 per hour) may possess additional experience supporting warehouse operations, including the ability to operate a forklift and provide warehouse coverage when the Warehouse Manager is unavailable. Forklift experience is not required, and qualified applicants without forklift experience are encouraged to apply. However, candidates who are able to perform both office management duties and occasional warehouse support may be eligible for higher compensation based on their experience and qualifications.
Benefits
- Competitive hourly pay based on experience
- Health Insurance
- Dental Insurance
- Retirement Plan
- Paid Time Off (PTO)
- Paid Holidays
- Monday–Friday schedule
- No regular evenings or weekends
Work Location
This is a full-time, in-person position located in Phoenixville, Pennsylvania.
Equal Employment Opportunity
Momentum Warehousing LLC is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, Pennsylvania, or local law. Applicants must be legally authorized to work in the United States. Employment may be contingent upon successful completion of a background check, reference check, and verification of employment eligibility as required by federal law.
How To Apply
Interested candidates are encouraged to apply by submitting a current resume to [email protected]. We look forward to hearing from you!
Pay: $28.00 – $35.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
Title: Office Manager
Company: Momentum Warehousing
Location: Phoenixville, PA
Category:
