Overview
Office Assistant Jobs in Laramie, WY at On The Hook Fish and Chips
Job Summary
We are seeking a highly capable and execution-driven Executive Assistant to support the Executive Vice President of a fast-growing, multi-state food truck and franchise organization. This role is central to maintaining operational alignment across multiple entities including franchising, supply chain, and corporate operations.
This is not a passive administrative role. The Executive Assistant will function as a strategic right hand — managing priorities, monitoring and responding to high-volume communications, tracking cross-functional initiatives, coordinating logistics, and ensuring disciplined follow-through on high-impact projects.
The ideal candidate thrives in a high-performance environment, demonstrates exceptional organizational discipline, and anticipates needs before they arise. Precision, discretion, and execution speed are critical.
Duties
· Manage and maintain calendar across multiple time zones using Google calendar, coordinating leadership meetings, franchise calls, and vendor meetings.
· Monitor, organize, and manage high-volume email inboxes. Draft and respond to emails on behalf of the Executive Vice President when appropriate, triage incoming communications, prioritize urgent matters, and ensure timely follow-up on critical items.
· Create and issue Purchase Orders in QuickBooks.
· Coordinate logistics including freight scheduling, shipment tracking, distributor communication, and vendor follow-up to ensure timely execution.
· Track critical deadlines related to franchise agreements, lease negotiations, regulatory compliance, insurance renewals, licensing, and vendor contracts.
· Assist with domestic and international sourcing initiatives, including identifying and vetting suppliers through platforms such as Alibaba, Upwork, and industry-specific networks. Compare quotes, evaluate specifications, negotiate pricing, coordinate samples, and track production timelines through delivery.
· Assist with preparation and organization of franchise documentation.
· Manage travel arrangements, executive scheduling, and meeting logistics including commissary visits, franchise discovery days, vendor site tours, and industry events.
· Oversee digital file organization across shared drives, ensuring contracts, agreements, vendor documents, and operational SOPs are properly maintained and easily retrievable.
· Maintain strict confidentiality regarding financial data, legal matters, ownership structures, and strategic growth initiatives.
· Assist marketing team with META ads and social media initiates
Requirements
· Proven experience as an Executive Assistant or high-level administrative professional supporting senior leadership in a fast-paced organization.
· Strong organizational systems mindset with the ability to manage multiple high-stakes projects simultaneously without loss of detail.
· Demonstrated proficiency in Microsoft Office (Word and Excel), Google Sheets, QuickBooks (including Purchase Order creation), DocuSign, and digital file management systems.
· Experience managing executive email inboxes and drafting professional responses independently.
· Experience coordinating freight, shipments, vendor logistics, or supply chain communication is highly preferred.
· Excellent written and verbal communication skills with strong judgment and discretion.
· Self-starter mentality with strong prioritization skills and minimal need for supervision.
Pay: $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
Title: Office Assistant
Company: On The Hook Fish and Chips
Location: Laramie, WY
Category:
