Overview
Invoicing Specialist (Supply Chain) Jobs in Petaling Jaya, Selangor, Malaysia at Air Liquide
Title: Invoicing Specialist (Supply Chain)
Company: Air Liquide
Location: Petaling Jaya, Selangor, Malaysia
Air Liquide Global Export Materials (ALGEM) is the Global Gas Sourcing and Supply Chain Platform of Air Liquide Group for electronic specialty materials in APAC, managing more than 1,500 shipments a year, for all Air Liquide Affiliates in APAC. Based in Malaysia with four antennas in Seoul, Shanghai, Vietnam and Kuala Lumpur, ALGEM manages the international logistics for globally and regionally traded materials (SiH4, NF3, CF4, etc..), all regions included (Asia/Europe/US).
How will you CONTRIBUTE and GROW?
(A) Administrative
- Update Master Data Management (MDM) file with BPA and supplier information in order to create pattern to match with Gideon
- Creation of ORACLE BPA for gas items, new supplier accounts and bank information, and Purchase Orders
- Effective PO issuance to suppliers: e.g reactiveness and accuracy of PO issuance to supplier
- Complete Standard purchase orders (PR–> PO)
- Follow up of Monthly closing Account Payables – Confirm Supplier Invoice is aligned with our Purchase Order. – Follow up of Issues related to monthly closing ( IT issues between ORACLE/Gideon interface)
- Follow of IT request for any new process flow change or test to check
- Follow up of payment delays with Shared Service Finance Team
(B) Process
- Assist the procurement team in the global yearly RFP (Follow up table, Meeting Minutes, etc..)
- Enforce ALGEM corporate governance and uphold procurement golden rules at all times
- Manage P-to-P ( Procure to Pay) and report to procurement manager any challenges which may inhibit procurement performance KPI such as delivery , pricing , unplanned shutdown, specifications , warehousing , regulatory etc.
- Support for update the purchasing forecasts and sales record with our main suppliers(REC, Zeon, Miragas, etc.. )
(C) Logistic Support
- Control the accuracy of the logistics costs invoiced by the ALGEM Logistics Partners vs based quotations
- Monitor the robustness of ALGEM Logistics costs structure by focusing on : Logistic Gross Margin, Heel Credit improvement, Container Lease , etc
- Raise purchase requisitions for Container rentals, Logistics costs from ALGEM partners, Marine Cargo Insurance and any Logistics Services invoiced to ALGEM
- Assist in the supplier evaluation and performance assessment
(D) Innovation & Efficiency
- Advocate new ideas to capture small wins and challenge new frontiers to increase overall efficiency
- Promote lean business model by streamline work process and institutionalise ways to reduce waste and eliminate lethargic system such as consolidation , digitalisation etc
Are you a MATCH?
- Bachelor Business Admin, Supply Chain, or International Trade
- 1-3 years of relevant working experience. Fresh graduates are welcome to apply!
- Very skilled in manipulating figures (inc. Volume allocation, variance analysis, costs monitoring evolution, etc…)
- Ability to work efficiently in a very international environment with people coming from all around the world (China, Taiwan, Japan, Korea, Singapore, Europe, US, etc..)
- Understanding about Air Liquide and suppliers market
- Ability to go, understand and master the details
- Absolute rigor in management of processes and suppliers data basis
- Ability to execute efficiently and timely defined actions: "Say what you do and do what you say"
What We Offer:
- Hybrid work arrangement
- Office location (1Powerhouse) is accessible via MRT (Bandar Utama station)
- Highly engaged and empowered work culture
- Dynamic multinational team of more than 14 nationalities
- Continuous learning & development
