Overview
Freight Billing Coordinator Jobs in Waite Park, MN at Rock On Enterprises
Rock On Enterprises, Inc. is hiring a full-time Freight Billing Coordinator to join our office team in Waite Park, MN. This is an in-person, Monday through Friday daytime role for someone who is organized, detail-oriented, and comfortable working with numbers, paperwork, and QuickBooks.
About the role
The Freight Billing Coordinator compiles, verifies, enters, and maintains the data we use to bill customers and pay our drivers and owner operators for the loads they haul. You will work closely with our office team, drivers, and customers to keep billing accurate and on time.
What you will do
– Open, sort, and enter driver paperwork
– Audit freight bills against freight manifests and invoices against tickets, research discrepancies, and approve invoices for customer billing, driver pay, and owner operator settlements
– Prepare and process daily cash and credit card deposits and complete the daily cash control sheet
– Prepare, sort, copy, file, and mail invoices, receipts, and correspondence
– Pull fuel reports from fuel vendors, run the Excel macro, and import into QuickBooks
– Reconcile fuel statements and the fuel clearing account in QuickBooks
– Research and process chargebacks, returns, refunds, freight charges, and lost or damaged goods
– Answer owner operator and customer receivable questions and follow up
– File fuel receipts and customer invoices
– Answer the phone and greet visitors at the front door
– Assist with special projects as needed
What we are looking for
– High school diploma or GED
– Prior billing, accounts receivable, or office experience preferred; trucking or freight experience is a plus
– Working knowledge of QuickBooks and Microsoft Office (Word and Excel)
– Strong attention to detail and accuracy
– Good written and verbal communication skills and a customer-service mindset
– Ability to prioritize, stay organized, and meet deadlines
– Dependable and punctual
Physical requirements
This is primarily a seated office position. Must be able to regularly lift up to 10 pounds, frequently lift up to 25 pounds, and occasionally lift up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Schedule
Full-time, 40 hours per week, Monday through Friday, day shift. In person at our Waite Park, MN office.
Rock On Enterprises, Inc. is an equal opportunity employer.
Pay: $24.80 – $29.86 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Freight Billing Coordinator
Company: Rock On Enterprises
Location: Waite Park, MN
Category:
