Overview
Business Coordinator Jobs in New York City Metropolitan Area at Insight Global
Title: Business Coordinator
Company: Insight Global
Location: New York City Metropolitan Area
Location: NYC, 10001
Duration: 6 months
A client in the Beauty space is looking to add a Business Coordinator to their Promotional Development team in NYC. This individual will have experience working with finance teams, managing purchase orders and tracking shipments. They will be responsible for sharing weekly status reports with the marketing department, gathering quotes and approvals, and assisting with sourcing new promotional items for the brand. If you are a motivated problem-solver in NYC with a love for beauty, apply with us today!
Job Duties:
- Track all inbound shipments for the team, ensure status with the freight forwarder and confirm delivery dates. Handle reroutes when needed. Obtain proof of delivery and share weekly reports with Marketing.
- Maintain team status report for all projects. Track Purchase Orders (POs), delivery dates and issue POs. Ensure all POs meet auditing standards.
- Resolve receiving issues and provide documentation from logistics companies to assist with finding delivered goods. Request and approve expedited services where needed. Collaborate with suppliers to ensure goods have been delivered in full, and ensure PIM documents are completed.
- Work with AP teams to ensure vendors are paid within contractual terms. Enter confirmations on non-stock POs. Reviews invoices to ensure accuracy. Resolve blocked invoices by advising receiving and AP of errors.
- Track spend quarterly. Provide annual spend report.
- Procure items including color accessories and gift with purchase items.
- Assist with sourcing new promotional items.
Must Haves:
- Experience working with Finance and managing POs
- Ability to work 5 days a week onsite in Hudson Yards location
- Previous experience with MyMarket or similar procurement system
Nice to Have:
- Previous experience working for the client or one of it's subsidiaries, even in the context of an administrative role that had some interaction with the finance and supply chain teams
Insight Global provides full medical, dental and vision benefits at a shared cost. For more information visit us at www.insightglobal.com.
