Overview
Administrative Assistant Jobs in Columbus, MS at GNF, Inc.
Administrative Assistant
Position Summary:
Assist in all aspects of Administrative and Dispatch duties. Insure that all administrative duties are done in an accurate and timely manner. Provide resolution to any ongoing issues related to required administrative duties. Share in the Dispatch Responsibility.
Essential Functions and Responsibilities
- Have strong Customer Service skills and communicate well with customers and employees
- Strong computer skills and ability to multi-task at a very high level and very fast pace while thinking quickly and clearly, must have sound judgment
- Ability to interact with employees and vendors as well as partner with and ensure the days tasks are met
- Maintain knowledge of all aspects of daily operation
Inventory Reconciliation- Review and gather customer inventory levels and reconcile daily
- Communicate with sites for corrections as needed and adjust loads
- Freight Invoice Data Entry
- Review and gather driver paperwork for efficient processing of freight invoices
- Communicate with drivers for any missing documents
- Analyze, evaluate and post any required freight invoices
- Submit invoices to customers as required
- Ability to defuse situations, research problems and address concerns as needed
- Fuel Dispatch and Pricing
- Evaluate, adjust and monitor dispatched loads
- Price and coordinate daily dispatch of fuel with vendors
- Prioritize and assign loads by inventory, customer, price, pull points and geography
- Dispatch virtual trucks to outside carriers
- Vendor Relationships
- Work with various vendors to determine office supply needs
- Price and coordinate best pricing with vendors for various items
Essential Skills
- Must have working knowledge of Microsoft Word, Excel, Outlook, Internet, email/scheduling software
- Knowledge of DOT regulations is a plus, but not required
- Ability to understand spoken/written English
- Problem Solving
- Attention to Detail
- Practical Intelligence and Analytic Ability
Experience & Education
- High School Graduate or General Education Degree (GED)
- 1-2 years Transportation experience is preferred, but not required
Physical Requirements
- Frequent hand to finger, handle, feel objects, walking, sitting, reaching, stooping, kneeling, crouching, talking and hearing
- Physically submit to periodic drug, background and clearance screenings (employment is contingent upon favorable results)
Title: Administrative Assistant
Company: GNF, Inc.
Location: Columbus, MS
Category:
