Overview
Accounting Associate – Promotional AP/AR Jobs in Billerica, MA at SourcePromo
Full Job Description
Position Summary:
SourcePromo is seeking a highly organized and detail-driven Accounting Associate to assist with promotional Accounts Payable (AP) and Accounts Receivable (AR). This role supports the accurate processing and reconciliation of payments and receivables related to the fulfillment of promotional sales programs. The ideal candidate will collaborate with account managers, sales, to ensure accurate financial operations and tracking of promotional activities.
Key Responsibilities: Accounts Payable (AP) – Promotional Focus
Process and validate vendor invoices related to promotional expenses, including blank goods, set up fees, and freight
Ensure proper documentation, coding, and approval of promotional payments.
Reconcile promotional vendor accounts and resolve discrepancies or disputed items.
Monitor budgets and timelines for promotional campaigns to ensure timely disbursements.
Accounts Receivable (AR) – Promotional Focus
Generate and post customer invoices/credit memos related to promotional programs, including discounts, returns, and chargebacks.
Track customer deductions (rebates and royalties) and validate against approved promotional terms and agreements.
Follow up on outstanding receivables and work with sales teams to resolve customer disputes or short payments.
Maintain accurate records of promotional claims and settlements.
Cross-Functional & General Duties
Collaborate with sales and account managers to validate promotional terms and ensure compliance with accounting policies.
Support month-end closing activities with account reconciliations for promotional AP/AR.
Provide reports on promotional spend, outstanding receivables, and aging for both AP and AR.
Assist with internal and external audits, providing documentation for promotional transactions.
Qualifications:
Associate or bachelor’s degree in accounting, Finance, or a related field highly suggested.
2+ years of accounting experience required with a focus on AP/AR; promotional accounting experience preferred.
Familiarity with accounting software (e.g. NetSuite).
Strong Excel skills and ability to work with large data sets and pivot tables.
High attention to detail, accuracy, and organizational skills.
Strong communication skills to work cross-departmentally
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits:
401(k)
Health insurance
Retirement plan
Schedule:
No weekends
Work Location: In person
Title: Accounting Associate – Promotional AP/AR
Company: SourcePromo
Location: Billerica, MA
Category:
